Faced with the prospect of a whole new array of decisions and tasks that accompany a relocation, companies often make some bad decisions that will have negative impacts down the road.
There are some fundamental building blocks that can go a long way to ensure a smooth transition to new premises, regardless if you are moving an office, a DC, a manufacturing facility, or all three.
1. Get Organized
Determine the scope of the move, and select stakeholders and contributors to form a work group (not a committee) to tackle the relocation elements. BE WARY of assigning people who are on “special projects”. People who have a direct interest in the outcome are the best candidates.
2. Get Help
Often companies talk themselves into handling the relocation themselves. There a few key questions that need to be answered before this course of action is taken:
a. If key people are already busy, can they handle the extra workload?
b. Do they have the necessary experience in managing the unique requirements involved in a relocation?
c. As a company, do we have a track record of bringing in projects on time and within budget?
If the answer to any of these questions is not a resounding “YES”, consider sourcing some expert assistance outside of the organization.
3. Get Started
Almost all companies underestimate the amount of time and effort it will take to successfully transition to a new site. The sooner the planning starts, the sooner issues emerge that need to be dealt with. The most common lament from companies that have been through a relocation is “I wish we'd had more time to plan this out”.
The best approach to mediate the impact of a relocation is to begin the planning process early, and make sure the right resources are recruited.